Patient Registration Form Submission Process

Detailed Process

1. Form Submission: When a patient completes and submits the registration form, the system validates all required fields.
2. File Processing: Any uploaded files (insurance cards, ID, signature) are securely stored on the server with unique filenames.
3. Database Storage: The form submission is stored in the FormSubmission table with a status of "submitted".
4. Clinic Routing: Based on the selected clinic location, the notification is routed to the appropriate staff:
• Harlingen Clinic: front desk staff at kcastaneda@riograndemedicine.com and vravalos@riograndemedicine.com
• Weslaco Clinic: front desk staff at weslaco@riograndemedicine.com
• Default fallback: frontdesk@riograndemedicine.com
5. Email Notification: Staff receives an email with basic patient information and a link to view the complete submission.
6. Staff Dashboard: Authorized staff can access all submissions through the admin dashboard where they can review, print, and process forms.
7. Patient Confirmation: The patient is directed to a thank you page and can print a copy of their submission for their records.

The form submission process is handled by the form_submit() function in routes/main.py. This function:

• Validates the submission data
• Creates a record in the FormSubmission table
• Sends email notifications to the appropriate staff
• Manages file uploads and signature storage
• Provides confirmation to the patient

All form submissions are secured with proper authentication and data validation to ensure patient privacy and data integrity.